Line-by-line invoice extraction

Every field that would otherwise be re-entered into other systems, including vendor, client, invoice number, invoice date, due date, and every line item with its description, quantity, rate, GST and amount.

Invoice Harbour also assigns the Support at Home ID to each line. It is rarely written on the invoice itself, so it is pre-filled from the vendor’s default and confirmed in review.

Suppliers are pulled from your finance system and clients from your care platform, so an invoice is matched to the records you already keep. A new supplier or client is added in the system it belongs to, and Invoice Harbour picks it up from there.

Invoices land in the inbox with every detail ready to review, with the invoice PDF beside it as a reference. Finance opens the invoice, matches a purchase order to each line if applicable, and approves. Approved invoices publish to your finance system so the supplier can be paid, and to your care platform so care partners see what was billed and the spend can be claimed under Support at Home.

No. Forward whatever your supplier sent you to Invoice Harbour, including PDFs, scanned images and photos. There is nothing for the supplier to change.

If a supplier invoice looks like a duplicate of one already in the system, it is flagged in the inbox and on the invoice before it is approved. Finance sees the warning while reviewing, so duplicate payments do not slip through to the finance system.

Automated invoice extraction is the first step. Once each line is captured, Invoice Harbour matches the invoice to its purchase order, shows the client’s remaining budget, applies service rates and margin checks, and publishes the approved invoice back to your finance system and care platform.

See aged care invoice processing from start to finish

Yes. As an invoice lands in your inbox, the supplier’s ABN is checked against the Australian Business Register. Before publishing, finance is warned if the ABN is cancelled or not found, if the invoice charges GST but the supplier is not GST registered, or if the bank details on the invoice differ from the supplier record.