Feature · Automated invoice extraction
Every line on every invoice, read automatically
The moment a supplier invoice lands, Invoice Harbour reads every detail: vendor, client, invoice number, dates, and every line item with its description, quantity, rate, GST and amount. Each line is also tagged with the right service type, inferred from the vendor even when it isn’t printed on the invoice. Your team reviews and approves, instead of typing.
Why it matters
Manual data entry is where invoicing breaks down
A finance team that processes hundreds or thousands of supplier invoices a month spends most of its week on the same job: reading a PDF and typing what it says into another system. Header fields first, then every line, then the totals. A second person checks it. Mistakes still get through.
Under Support at Home, the stakes are higher. Lines need the right service type assigned for funding to flow correctly, and all providers want to see each client’s remaining balance before approving a bill, so they don’t wear the overspend themselves. None of that is possible until the line data exists in a structured form.
Automated invoice extraction is the foundation. Once each line is read automatically, every downstream step becomes possible.
What gets captured
Header fields and every line, structured the first time
Invoice Harbour pulls each field as a structured value, not a blob of text. Line items stay tied to their quantities, rates and amounts, and totals reconcile back to the lines that produced them.
- Vendor and client identified and matched to your existing records
- Invoice number, invoice date and due date captured for finance
- Each line item read individually: description, quantity, rate, GST and amount
- Right service type tagged to each line, inferred from the vendor even when it isn’t printed on the invoice
- Possible duplicate invoices flagged before they reach approval
- Invoice total, subtotal and GST captured alongside the lines
How it works
Three steps, no manual entry
01
Bills arrive by email
Forward supplier emails to your Invoice Harbour inbox, or have suppliers send straight there. Attachments are picked up automatically.
02
Every field is read
Vendor, client, dates, and every line item are extracted in seconds. Totals are checked against the lines that produced them.
03
Ready for review
The structured invoice opens in Invoice Harbour with anything uncertain highlighted. Finance reviews and approves instead of re-typing.
Frequently asked
Automated invoice extraction, common questions
What does Invoice Harbour extract from a supplier invoice?
Every field a finance team would normally re-key: vendor, client, invoice number, invoice date, due date, and every individual line item with its description, quantity, rate, GST and amount.
Invoice Harbour also assigns the correct service type to each line. The service type is rarely written on the invoice itself, but Invoice Harbour infers it from the vendor and what they supply, so every line is coded automatically.
How does finance review an invoice in Invoice Harbour?
Captured invoices land in the inbox with every field ready to confirm. Finance opens the bill, matches a purchase order to each line if applicable, and approves. Approved bills publish to your finance system so the supplier can be paid, and to your care platform so case managers see what was billed and spend can be claimed back from Services Australia.
Do we need a particular invoice format from suppliers?
No. Invoices arrive in whatever format your suppliers already send: PDF attachments on email or scanned images. There is nothing for the supplier to change.
What happens when a possible duplicate is detected?
If a supplier bill looks like a duplicate of one already in the system, it is flagged on the invoice before it is approved. Finance sees the warning while reviewing, so duplicate payments do not slip through to the finance system.
How does this fit with the rest of Invoice Harbour?
Automated invoice extraction is the first step. Once each line is captured, Invoice Harbour matches the invoice to its purchase order, shows the client’s remaining budget, applies service rates and margin checks, and publishes the approved bill back to your finance system and care platform.
See it on your own invoices
Bring us five of your real supplier invoices and we will show you exactly how Invoice Harbour reads them. Twenty minutes, no slides.