Automating Supplier Invoices,for Australian care providers
Cut hours of invoice processing, and never lose sight of a client budget and your service margin.
Every invoice, faster and clearer
Process invoices faster, with every client’s budget and service margin in clear view.
Invoice data entry, automated
The moment an invoice lands in your inbox, every detail is extracted automatically, so your team approves instead of typing and saves hours every week.
- Vendor and invoice details captured automatically
- Each line item read individually: description, quantity, rate, GST and amount
- Possible duplicate invoices flagged before you pay
- No spreadsheets, no re-keying, no chasing
Remaining Balances
Purchase Orders
Agreed services matched, budgets in view
Approve against what was actually agreed, with each client's funding right in front of you.
- Every invoice matched to its purchase order
- Each client's Support at Home balance shown as you process
- Never approve a service that overspends their funding
Priced right, with margins on every line
Invoice Harbour applies your service rates and works out the service margin on every line and across the whole invoice.
- Third-party rates read straight from the invoice as your cost
- Client billed by passthrough, fixed rate, percentage markup or bespoke rule from your service rates
- Margin worked out on every line and across the whole invoice
Stay compliant on every line
Invoice Harbour assigns the right Support at Home ID to every line item automatically, so your claims are ready to submit to Services Australia.
- Each line item assigned its Support at Home ID automatically, with no manual coding
- Correct IDs mean claims are ready to submit and funded
Published back to both systems
Once an invoice is approved, Invoice Harbour posts it to your finance system so the supplier can be paid, and to your care platform so case managers see what was billed and spend can be claimed back from Services Australia.
- Approved bills published to your finance system, ready to pay the supplier
- Same bill published to your care platform for case manager visibility
- Spend ready to claim back from Services Australia through your care platform
Trusted by aged care providers across Australia
See what our customers have to say about Invoice Harbour
“Invoice Harbour has been a game changer for our organisation. It has allowed us to more clearly track client budgets through the use of purchase orders, which was not available with other invoice processing software. The team at Invoice Harbour are extremely proactive and responsive and are constantly building on a fantastic platform. The integration with our other software (Xero and the Lookout) means we have data in real time.”
“As a business owner moving to Support at Home was very stressful. A lot more complexity and detail around third-party rates, fixed prices, variable margins, new coding and tighter client budgets. Purchase Orders in Lookout are powerful but very labour intensive. Invoice Harbour took both third-party invoices and Lookout PO's and made everything simple and connected. Massive time saver. The software lets me review the margin on every invoice before it gets processed and make changes if I need to. I can't imagine making this transition without it.”
“Since implementing Invoice Harbour, we have reduced headcount involved in invoice processing by 60%. It has made managing & processing Associate Provider services under Support at Home simple and hassle free. The Invoice Harbour team is responsive, helpful and quick to address any queries or requests. Well worth the investment!”
“It has reclaimed my time, given us deeper insights, and allowed us to refocus our energy on supporting our clients.”